Resuming production

In regions across Canada, significant efforts are being undertaken by both industry and government to reopen the screen-based production sector.  Here’s the latest information you need to know about that progress, and work that still remains to be done to get the cameras rolling.

Provincial health and safety guidelines and reopening dates

 

A key element in the reopening process for productions across Canada is the establishment of COVID-19 health and safety policies and procedures for the production sector.

 

The CMPA has helped to coordinate various industry groups across Canada to work within their jurisdictions to develop industry-specific health and safety guidelines to mitigate the transmission of COVID-19. In each province or territory, the governmental labour authority must have approved and published new guidelines in order for production to actually resume.

Below is a list of provinces⁠ where provincial authorities have allowed that film and television production activities to resume, as well as information on the development of industry-specific COVID-19 health and safety guidelines. Employers must develop their own production-specific COVID-19 safety plans that outline the policies, guidelines, and procedures in compliance with their province’s COVID-19 guidance.

We will update the list below as announcements in other provinces and territories are made.

British Columbia

Reopening date: June 5, 2020

 

On June 24, Creative BC released a statement announcing the publication of new safety guidelines created by the BC Motion Picture Industry COVID-19 Best Practices Coalition, on which CMPA-BC participates, and modeled on the previously released WorkSafeBC protocols. A more detailed document, the BC Motion Picture Industry COVID-19 Pandemic Production Guide, was released on August 1o. The creation of this document, which can be downloaded below, was led by a Coalition subcommittee co-chaired by CMPA-BC Branch and supported by the Actsafe Safety Association.

 

BC pandemic guide→

Alberta

Reopening date: June 12, 2020

 

The Government of Alberta has released high-level COVID-19 health and safety guidance for the screen-based industry:

 

Alberta guidelines→

Manitoba

Reopening date: June 1, 2020

 

Health and safety guidelines have been approved and published by the Government of Manitoba. They are available here (scroll down to Film Production effective June 1). On Screen Manitoba has also developed more detailed guidelines that complement the provincial government guidance:

 

Manitoba guidelines→

Ontario

Reopening date: June 12, 2020

 

The CMPA, through its participation on the province’s Section 21 Committee, developed a set of health and guidelines for all productions filming in the province, which were approved by the Government on Ontario on June 25. To assist producers in implementing this guidance, the CMPA has developed a series of checklists and template policies and protocols, which can be downloaded here.

 

Ontario guidelines→

Quebec

Reopening date: June 8, 2020

 

The Government of Quebec has approved and released high-level health and safety guidelines for the production sector. To complement this guide, the Association québécoise de la production médiatique (AQPM) has developed a toolkit for producers consisting of four additional documents: a list of considerations for prep, a daily checklist, an appendix to employment contracts and a “stable team” registry. More details and links to all of these documents can be found here (French only).

 

Quebec guidelines→

Nova Scotia

Reopening date: N/A (the industry was never officially ordered to close)

 

Health and safety guidelines, prepared by Screen Nova Scotia, have been approved by the Government of Nova Scotia.

Screen Nova Scotia is currently in the process of drafting a detailed set of suggested practices for specific departments. These supplemental guidelines will act as a complement to this guidance document and will be added as appendices.

 

Nova Scotia guidelines→

Personal protective equipment (PPE) supplier directories

 

Below is a list of various provincial and municipal PPE supplier directories. This list is provided for informational purposes only. The CMPA has not reviewed these directories nor has it vetted or does it endorse the companies or services listed within. Companies and individuals remain solely responsible for their selection and use of service providers. The CMPA makes no representations or warranties and disclaims all liability in relation to your use of any of the services that may be offered through these directories.

Provincial PPE directories:

Government of Ontario Workplace PPE Supplier Directory
Creative BC COVID-19 Resource Index
Small Business BC – Find PPE for your business
Safety Alliance BC – Personal Protective Equipment (PPE)
Nova Scotia Workplace PPE Supplier Directory
Government of Alberta – PPE

Municipal PPE directories:

Markham Workplace Personal Protective Equipment (PPE) Supplier Directory 
West Parry Sound PPE Supplier Director
Niagara PPE Provider Directory

 

Employer responsibilities for COVID-19 testing

 

The CMPA has received inquiries as to the ability to require COVID-19 testing of cast and crew under our agreements with the unions and guilds. The CMPA’s position is that, if a production wishes to employ testing, then provided a testing program is reasonable and undertaken in compliance with provincial human rights and privacy obligations, it constitutes a valid exercise of management rights to apply it. We strongly encourage members to work with their external legal counsel to ensure a production’s specific testing plan accords with their legal and contractual obligations. As a matter of good labour relations, we also encourage members to provide an explanation of production’s testing plan and rationale to cast and crew and the affected unions and guilds so that they can understand and ask questions about it.

Additionally, some members have reached out to ask whether the Government of Ontario has provided guidance concerning its position on employer testing of asymptomatic individuals. We appreciate that the Ministry of Health’s COVID-19 Provincial Testing Guidance does not answer many of our members’ questions regarding the requirements or limitations of implementing worker testing.

The CMPA is currently working with other industry stakeholders to gain further information as soon as possible from the provincial government regarding access to accredited laboratories for private-sector testing and guidelines/legal obligations or limitations for private-sector testing, mobile test site requirements, as well as other questions that may be relevant to our members. We will provide this information, and any information regarding testing in other provinces, once available.

On September 24, the Government of Ontario announced updates to its COVID-19 Provincial Testing Guidance. The updated guidance can be found here.  The government specified in its news release that, effective immediately, Ontarians should only seek testing at assessment centres if they are:

These updates do not address private COVID-19 testing. The Ontario Ministry of Heritage, Tourism and Culture Industries previously issued a guidance letter regarding accessing private COVID-19 testing for film and television production. Producers that wish to arrange for such private testing can contact CMPA National Industrial Relations staff for information regarding authorized private laboratories.

In British Columbia, the BC Provincial Health Officer previously issued guidance for businesses seeking to conduct private testing of asymptomatic individuals, which can be found here.

 

Implementation costs for COVID-19 health and safety measures

 

In recent meetings with government officials, we have raised the issue of increased health and safety costs, resulting from the implementation of new protocols to protect cast and crew, and guard against the spread of COVID-19. We have communicated to government the challenges producers are facing in trying to identify sources of financing to address these unbudgeted costs. We are asking the federal government to invest in immediate health and safety funding to offset these increased costs.

 

healthQ Canadian Production Industry Health Screening Tool

 

The CMPA is proud to announce the launch of the healthQ Canadian Production Industry Health Screening Tool.

We understand that CMPA members are hard at work developing rigorous health and safety policies and practices to mitigate the transmission of COVID-19 within their workplaces, and healthQ has been developed to help producers carry out health screenings for cast, crew and other production personnel.

This tool is available for producers on a subscription basis from software developer Macadamian Technologies, and can be provided for use by all individuals working on production projects. For more information on the CMPA’s development of this tool, click here.

Should you have any questions regarding health and safety, please contact:

National

Warren Ross
General Counsel and Vice-President, National Industrial Relations

Sean Porter
Director, National Industrial Relations and Counsel

British Columbia

Jason Lee
Vice-President, BC Industrial Relations

Marsha Newbery
Director, BC Industrial Relations


COVID-19 insurance coverage

 

After months of concerted advocacy by the CMPA, AQPM and key industry stakeholders, on September 25 the federal government announced a new $50 million Short-Term Compensation Fund for Canadian Audiovisual Productions, a program designed to address the lack of COVID-19 insurance coverage for the Canadian screen-based production sector.

Today’s announcement is a hugely important development; however, there are few available details about the program at this time. What is known so far is that Telefilm Canada will administer the fund with assistance from the Canada Media Fund. The new fund will compensate independent production companies for the interruption or shutdown of an eligible production due to confirmed cases of COVID-19. Up to $1.5 million will be paid out in the case of a temporary interruption, and up to $3 million in the case of a complete production shutdown for eligible projects.

The CMPA and AQPM have been in contact with Telefilm Canada, which understands the urgency of rolling out the program as soon as possible. They have committed to working with the industry to ensure that the new fund meets the needs of the Canadian independent production sector. We will work with Telefilm to have detailed guidelines released as soon as possible, and will keep members abreast of any new pertinent information as it becomes available.

FAQs

 

Below is a series of FAQs we have developed, with the latest information available on the insurance issue. We will update this information as new details become available.

Will insurance rates increase?

It is likely that production insurance rates will increase in the future. Consult your broker to understand the impact on insurance costs for your production.

Will insurers cover COVID-19 going forward?

Insurers are adding COVID-19 or “communicable disease” exclusions to new production policies, which means that future claims related to COVID-19 will not be covered by new policies. Your broker will be able to advise you about the different types of exclusions that might apply to your production and discuss the risks that your production might face going forward.

Can I still get insurance for my production?

There are no barriers to obtaining an insurance policy for your production as you normally would. Once productions are permitted to re-start, your insurance policy should cover your production with respect to all normal risks other than COVID-19 and/or communicable disease.

Will I be able to get a bank loan / interim financing or a completion bond for my production without COVID-19 insurance?

The lack of insurance for COVID-19 puts the risk associated with subsequent production delays or shutdowns onto producers. This will have an impact on financing contracts, bank loans, and completion bonds. These arrangements may become more challenging as financing partners become increasingly risk-averse.

 

Having a plan to manage the uninsured risk of future COVID-19-related shutdowns will be a critical part of production in the near term. Producers should expect to take additional measures to assure financing partners that the risk is being managed as effectively as possible.  Here are some recommendations to position you to speak with your financing partners about risk management:

 

– Consult your bank or completion bonder about risk management measures that can be taken to help offset the insurance risk.
– Consider setting additional contingency and/or interest reserves to account for subsequent shutdowns.
– Develop written health and safety protocols to minimize the risk of infection or exposure to your staff, cast and crew. Industry protocols are being developed now and will be released in the near future.
– Put practices in place to ensure that you follow all health orders in the jurisdictions in which you plan to film.
– Develop a plan for how you will manage any subsequent production delays or shut-down orders.
– Consider whether you can build additional flexibility into your contracts with buyers, locations, facilities, equipment and cast and crew to account for potential disruptions in the production schedule.
– Pay close attention to force majeure clauses in all agreements and look at whether they provide you with the necessary flexibility on the agreement terms and delivery dates.

Do I need to create my own health and safety protocols?

Developing a set of health and safety practices and policies are a critical element of any risk management strategy for producers; provincial regulations, in fact, require employers to maintain health and safety programs. COVID-19 Industry Best Practices are being developed in British Columbia and Ontario cooperatively by the CMPA, US studios, unions and guilds, film associations and other industry stakeholders. These guidelines will be released in the near future. We recommend that producers use these guidelines as a starting point for developing detailed protocols that are specific to your own operations and productions.

 

With or without individual company protocols, all employers are obligated to follow all relevant health orders, and we strongly encourage producers to follow all health and safety recommendations from the provincial and federal authorities, workers compensation boards, and industry safety associations.

If you have other insurance-related questions, please contact:

 

Marcia Douglas
Senior Director, Business Affairs

Marsha Newbery
Director, BC Industrial Relations


Foreign workers

Denial at points of entry

 

Canada Border Services Agency policy clearly states that foreign workers with a valid work permit are allowed to cross the border into Canada for work in any province where that provincial government has allowed the sector in which the individual is employed to re-open. This includes the screen-based production sector.

There have been reports from producers that this policy is being applied inconsistently, where some Canada Border Services Agency officers have denied entry to production industry workers who should be allowed to enter the country. The CMPA is currently working with other industry stakeholders to ensure that the CBSA clearly communicate its guidelines to border agents so that they are applied consistently across the country.

The CMPA recommends that production companies looking to bring in foreign workers contact an immigration lawyer who can provide them with advice tailored to their unique circumstances.

14-day quarantine

 

Upon entering Canada, the federal government requires that all foreign workers self-quarantine for a period of 14 days before beginning work. The CMPA supports this requirement. The 14-day quarantine requirement, in fact, aligns with health and safety guidelines currently being developed by the CMPA and the industry at large.

Should you have any questions related to foreign workers and immigration issues, please contact:

 

Susanne Vaas
Vice-President, Corporate & International Affairs

Warren Ross
General Counsel and Vice-President, National Industrial Relations

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