Elections: CMPA Board of Directors

FAQ

Why have partial board elections been called?

As part of the CMPA’s commitment to elevating underrepresented voices, the CMPA Board is calling a partial board election to increase the diversity of the board in keeping with the recently announced target that at least 25 per cent of the CMPA Board of Director positions be filled by individuals who self-identify as belonging to an underrepresented group. While the Board has achieved gender parity, it recognizes that there are other underrepresented communities that are not adequately represented.

How is “underrepresented group” defined for the purposes of board composition?

“Underrepresented” means a Member of the CMPA which is owned and controlled by, or is represented by individual(s) who self-identify as belonging to categories that include but are not limited to Indigenous peoples, Black and other racialized individuals, LGBTQQI2SAA+ communities and persons with disabilities. The term underrepresented is to be interpreted consistent with the evolving nature of equality issues.

What are the key dates in the board elections process?

The nomination period opens on August 6 and closes on August 24 at 8 pm ET. Voting will then open on August 28 and close on September 21 at 8 pm ET.

Who is eligible to nominate a candidate?

Any member of the CMPA in good standing may provide its own nominees for the board of directors by obtaining the signature of at least two CMPA members who are in good standing on any such nomination. Self-nominations (ie. nominations from the candidate or from individuals working at the candidate’s company) are not permitted.

How many directors are there on the CMPA Board and how are seats filled?

There is a minimum of 18 and a maximum of 26 directors on the board. During last year’s 2019-2021 board elections, 18 directors were elected to the board.

This mid-term, partial election, is an interim step to immediately realign the makeup of the board to meet our diversity target. As such, the partial board elections will be predicated on the election of three additional directors. The 2019-2021 Board’s term expires in September 2021, at which time a full election will take place.

Per section 3.2 of the CMPA’s by-laws, board seats are filled by first satisfying the following geographical requirements: three directors from British Columbia, three directors from Ontario, three directors from Quebec, three directors from Atlantic Canada (Nova Scotia, New Brunswick, Prince Edward Island, Newfoundland and Labrador) with no fewer than two of the four Atlantic provinces represented, one director from Alberta, one director from Saskatchewan and one director from Manitoba.

Seats are then filled by satisfying the following set areas of production activity: at least 12 directors in television, at least six directors in theatrical feature film, at least two directors in interactive media and a maximum of one director that provides production services. Directors may represent more than one area of production activity.

In order to ensure that the composition of the board is inclusive and representative of the CMPA membership as outlined above, once the three additional elected seats are filled, the CMPA’s Nominating committee will recommend to the board the appointment of up to two additional directors selected exclusively from the pool of candidates who ran in the partial election. When assessing board composition or identifying suitable candidates for appointment to the board, the CMPA’s Nominating committee will consider candidates’ experience, expertise, skills and backgrounds, having due regard to the benefits of diversity and the needs of the board, and in keeping with the by-laws of the CMPA.

How long is the board term?

The three directors elected during the partial board elections will serve a one-year term from September 2020 until September 2021.

How many board meetings are expected to be scheduled?

It is anticipated that there will be at least three board meetings during the course of the one-year term. Directors are expected to participate in all meetings. If a director misses more than two meetings over the course of the term, it could affect their eligibility to stand for re-election. Under current circumstances, board meetings are being held virtually or by phone, and have been held as needed.

What are a director’s expected time commitments?

In addition to the minimum of three board meetings held over the one-year term, directors are expected to participate in the CMPA’s Annual General Meetings and are encouraged to serve on at least one of the CMPA’s Policy Committees. Most Committees meet at least six times a year and each meeting generally lasts one hour. There is expected preparation time prior to all committee and board meetings.

Are CMPA board directors remunerated?

Directors serve as volunteers and, as such, are not financially remunerated for their service. However, basic expenses for travel to board meetings are reimbursed.

How will voting be conducted?

The voting phase will be conducted online, through a secure website managed by Simply Voting, the company that the CMPA has engaged to conduct the election. On August 28, Simply Voting will send the main contact of each eligible CMPA Member a link to the website to access all candidates’ bios, photos (if submitted) and candidacy statements. Eligible Members are those who have renewed their CMPA membership for April 1, 2020 – March 31, 2021.

May I run a campaign to get elected?

Yes, nominees may reach out to CMPA members to solicit support for their candidacy. Once the voting period begins, nominees may request a list of current CMPA members along with their email addresses to conduct a direct email campaign. In order to gain access to the list, nominees will need to sign a declaration attesting that they will only use the information for campaigning purposes. Nominees may also campaign using social media and other avenues if they wish.

When will the election results be announced?

The results of the elections will be shared at the CMPA’s next Annual General Meeting, scheduled to be held on September 30, 2020.

Who can I contact if I have any questions about the board elections process?

For any questions, please contact Susanne Vaas (VP, Corporate & International Affairs) by email (susanne.vaas@cmpa.ca) or by phone (1-800-656-7440 ext. 337).

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